Bookkeeping and job costing for general contractors, builders and remodelers

Common problems we fix

• Job costs scattered across general expense accounts
• Draws and progress billings that don't tie to contract value
• Retainage receivable and payable not tracked
• No work-in-progress (WIP) view, so profit is recognized at the wrong time
• Estimating or project software, such as Knowify, that doesn't match QuickBooks

How we set it up

We build job-level structure in QuickBooks Online, code labor, materials and subcontractor costs to each job, and track draws, retainage and WIP where they apply. The monthly close includes a review of job cost coding so the job reports stay trustworthy.

What you get to see

Contract value, job revenue and costs, job gross profit, budget remaining and forecast profit — job by job, while the project is still open. Open the contractor demo to click through an example built on fictional data.

Why construction books need a different structure

In construction, revenue and cost timing rarely match. You may bill a draw before the work is done or finish work that won't be billed for weeks. Retainage holds back part of what you're owed. Change orders alter the contract mid-project. Standard bookkeeping records all of this correctly and still shows the wrong profit for the period. A job-level structure with WIP tracking matches revenue to the work actually completed, so each month's profit reflects what really happened.

Questions we hear