Common problems we fix
- All properties rolled into one set of numbers
- Repairs and capital improvements (CapEx) recorded interchangeably
- Loan balances that don't match lender statements
- Transactions between entities that aren't recorded on both sides
- Property management reports that don't tie to QuickBooks
How we set it up
We structure QuickBooks Online by property and entity, separate repairs from capital improvements, and reconcile loans against lender statements. For flips and rehabs, we track acquisition, rehab spend against budget, and holding and financing costs per deal.
What you get to see
Deal-level acquisition capital, rehab spend against budget, holding and financing costs, projected profit and ROI. Open the investment property demo to click through an example built on fictional data.
Ready for your CPA
Clean property-level books and a clear CapEx record make tax season easier for your CPA. We work alongside them — and if you don't have a CPA, we can include tax preparation through our tax partners.
Structuring books for a portfolio
Most investors hold property across more than one LLC, often with a management company and a separate operating account. Useful books reflect that: each entity has its own records, each property is tracked within its entity, and transfers between entities are recorded on both sides. For rentals, that means income, operating expenses, CapEx and debt service by property. For flips and rehabs, it means every acquisition, rehab, holding and financing cost is attached to the deal, so projected and actual profit can be compared when it sells.
Repairs versus capital improvements
Whether a cost is a repair or a capital improvement changes both your reported profit and your tax treatment. We keep CapEx on the balance sheet by property with supporting detail, so your CPA can make the tax decisions with a clean record. Our blog post on CapEx versus repairs covers the distinction in more depth.
Questions we hear
Can you reconcile our property manager's reports?
Yes. We tie owner statements to the books so the numbers agree.
We have several LLCs. Is that a problem?
No. The books are structured by entity and by property within each entity.
Do you prepare our tax returns?
We work alongside your CPA and hand them clean, property-level books. If you don't have one, we can include tax preparation as an extended service through our tax partners.
Want to see what this looks like for your business?
Every engagement starts with a free Books Review of your current books and QuickBooks structure — what’s working, what isn’t and what to do next.